Construction Services Administrator

Join us as a Visionary Leader in Construction: Construction Services Administrator

Why Thompson Thrift?
At Thompson Thrift, we don't just build properties; we craft communities and shape futures. Our core values drive us to positively impact our team and the communities we serve through initiatives like TT Serve, which supports community outreach and personal development. We also prioritize work-life balance with our Family Impact Program, offering flexible work options, concierge medical services, financial planning, and more to support your well-being and connections with loved ones.

Your Role as Construction Services Administrator
As the Construction Services Administrator (CSA) provides clerical support to the VP of Construction, Project Executives, Project Managers, Office Project Engineers, and other Construction employees during the progression of construction projects, including project set-up, construction phase and project closeout.

Key Responsibilities:

• Reviewing Project Manager/Project Engineer correspondence.
• Making final drafts for signature and complete proper distribution and filing.
• Creating necessary electronic files for new projects.
• Conducting project filing throughout job progress for electronic files.
• Assisting Project Manager/Project Engineer with issuing subcontracts and purchase orders and ensuring contracts returned in a timely manner.
• Updating Vendor Tracker Spreadsheet.
• Acquire and review Subcontractor’s Certificates of Insurance and forward to appropriate party (Insurance and Risk Manager or myCOI).
• Assisting Project Manager/Project Engineer with obtaining/printing project documents and drawings.
• Prepare and manage the Subcontractor Quarterly Evaluation,
• Monitor, review and distribute the daily Manpower report and archive emails.
• Preparing Operations & Maintenance Manuals for each project.
• Coordinate travel for team members of each specific assigned Project
• Assisting with Project Closeout
• Completing Archiving Checklist Inspection
• Finalize O&M Manual. Copy to thumb drive/DVD.
• Create Closeout meeting in Outlook. Monitor attendance.
• Monitor Sub/supplier Report Card. Issue final summary.
• Other duties as assigned.

Our Ideal Candidate:

• Experience: Prior construction experience of 1-2 years is preferred.
• Skills: Strong communication and interpersonal skills.
• Attributes: Ability to manage multiple tasks simultaneously.